Activity Fund Fundraising Activity Request

ACTIVITY FUND
Fundraising Activity Request
About: This form is required before a group conducts any activity that collects money and/or generates revenue. The deadline for 2026-27 requests is April 16, 2027. For questions about the status of your request, contact kathy.butler@granburyisd.org or houcine.chraibi@granburyisd.org.

Steps for Approval: Employee sponsor submits form and receives a copy for records. Form routes to campus office then to district office for approval. If approved, activity is published to approved fundraisers calendar, and employee sponsor receives notification / permission to begin.

Resources: Activity Fund Manual; Local Wellness Policy; Facility Use; Sales Tax Guidelines; Travel Forms & Procedures; UIL Policy
Group Information
Campus
Activity Fund Type
If Student Activity Fund, name of group
Employee Sponsor Name
Employee Sponsor District Email
Phone
Format: (000) 000-0000.
Proposed Fundraising Activity
Title of proposed fundraising activity
Fundraiser Category
Type of proposed activity (select any / all that apply)
Description of proposed activity (be specific)
Adhere to the Activity Fund Manual and Guidelines for Fundraisers.
Justification
Explanation of funding need (be specific, especially about future purposes)
A need or project should be identified and the projected costs of such project should be estimated, including any district expenses that might be incurred in the installation or utilization of such project. These funds should be used for the benefit of the school sponsored student group responsible for raising the money.
Current account balance
For questions, contact the campus activity fund coordinator.
Total Expected Revenue or Sales
Do you confirm net profit will directly benefit students THIS school year?
Other Details
Fundraising Start Date

MonthDayYear
Fundraising End Date

MonthDayYear
Event start time

Not allowed during instructional time.

AM/PM Option
Event end time

Not allowed during instructional time.

AM/PM Option
Location (select all that apply)

Other
If applicable, list all district facilities involved.
Adhere to facility use procedures. For questions, contact hailey.veron@granburyisd.org.
Is district security needed?
For questions, contact wade.clark@granburyisd.org.
If needed, who’s paying for district security staff?
For questions, contact the campus office.
Is solicitation involved?
If yes, describe.
Fundraisers may not include students soliciting to the general public, door-to-door.
Does the proposed activity involve a third party vendor?
If yes, please describe and provide vendor name and contact info.
If vendor will be on district property, submit copy of COI to houcine.chraibi@granburyisd.org.
Does the proposed activity involve food during the school day?
If yes, describe time of day and details describing how food is involved.
Adhere to federal guidelines and local wellness policy. For questions, contact amy.whiteley@granburyisd.org.
If yes, will it require use of a designated exemption day?
Does the proposed activity involve selling taxable items? (Refer to sales tax guidelines linked in Resources.)
If yes, describe.
Adhere to sales tax guidelines. For questions, contact kami.timmons@granburyisd.org.
Do you confirm the activity is NOT a raffle or game of chance? (Texas School Districts are not allowed to conduct raffles or other games of chance under Texas Law.)
Will the proposed activity need an online payment platform such as RevTrak or HomeTown Ticketing? (For questions, contact stephanie.coady@granburyisd.org.)
Select the applicable category, and affirm your compliance with UIL policy.
Will the proposed activity offer incentives to students who choose to participate?
Will the proposed activity be promoted to the public?
Supporting Documents

You may choose to upload documents later by using the editing link emailed to you upon submission.
Informational or incentive flyer (for students and families)

Under no circumstances are students to be given grades, given extra credit, or given a grade penalty by loss of credit because of participation,or lack of participation, in any fundraising activity. If incentive will involve travel, please contact kami.timmons@granburyisd.org.
Cancelof
Promo flyer (for public)

For questions about flyer postings to Peachjar, contact lissa.oliver@granburyisd.org.
Cancelof
Any other supporting documents

Cancelof
Campus Approval Contacts

Be sure to type the correct email as this form will automatically route to that email for campus approval.
SECRETARY District Email
Be sure to type the correct email address as this form will automatically route to that email address for campus approval.
PRINCIPAL District Email
Be sure to type the correct email address as this form will automatically route to that email address for campus approval.
Signature
Employee Sponsor Signature
Should be Empty:

ACTIVITY FUND

Fundraising Activity Request

Group Information

Proposed Fundraising Activity

Justification

Other Details

Supporting Documents

Campus Approval Contacts

Signature