PTO / Booster Club Fundraising Activity Request

PTO / BOOSTER CLUB
Fundraising Activity Request
About: This form is required before a group conducts any activity that collects money and/or generates revenue. The deadline for 2026-27 requests is April 16, 2027.

Steps for Approval: The authorized organizational representative or sponsor submits form and receives a copy for records. Form routes to campus office then to district office for approval. If approved, activity is published to approved fundraisers calendar, and the organization and sponsor receive notification / permission to begin.

Resources: www.granburyisd.org/pto for guidelines and resources.
Group Information
Campus
Organization Type
Organization Name
Please use official name as per legal documents.
Select the applicable UIL category and affirm your complaince with UIL Guidelines.
Name of authorized organizational representative submitting request

First NameLast Name
Organization Email (or email of authorized organizational representative submitting request)
example@example.com
Employee Sponsor Name
Employee Sponsor District Email (Be sure to type correctly as this form will automatically route to that email.)
firstname.lastname@granburyisd.org
Proposed Fundraising Activity
Title of proposed fundraising activity
Fundraiser Category
Type of proposed activity (select any / all that apply)
Description of proposed activity (be specific)
Adhere to the PTO / Booster Club Guidelines for Fundraisers.
Justification
Explanation of funding need (be specific, especially about future purposes)
A need or project should be identified and the projected costs of such project should be estimated, including any district expenses that might be incurred in the installation or utilization of such project. These funds should be used for the benefit of the school sponsored student group responsible for raising the money.
Current account balance or balance shared at most recent meeting
Total Expected Revenue or Sales
Do you confirm net profit will directly benefit students THIS school year?
Other Details
Fundraising Start Date

MonthDayYear
Fundraising End Date

MonthDayYear
Event start time

Not allowed during instructional time.

AM/PM Option
Event end time

Not allowed during instructional time.

AM/PM Option
Location (select all that apply)

Other
If applicable, list all district facilities involved.
Adhere to facility use procedures. For questions, contact hailey.veron@granburyisd.org.
Is district security needed?
For questions, contact wade.clark@granburyisd.org.
If needed, who’s paying for district security staff?
For questions, contact the campus office.
Is solicitation involved?
If yes, describe.
Fundraisers may not include students soliciting to the general public, door-to-door.
Does the proposed activity involve a third-party vendor?
If yes, please describe and provide vendor name and contact info.
If vendor will be on district property, submit copy of COI to houcine.chraibi@granburyisd.org.
Will the proposed activity be promoted to the public?
Additional, required compliance

Federal Food Guidelines, State Sales Tax, other state law
Does the proposed activity involve food during the school day?
If yes, describe time of day and details describing how food is involved.
Adhere to federal guidelines and local wellness policy. For questions, contact amy.whiteley@granburyisd.org.
If yes, will it require use of a designated exemption day?
Does the proposed activity involve selling taxable items? (Comply with state sales tax laws.)
Is the activity a raffle or a bingo? (Texas School Districts are not allowed to conduct raffles or other games of chance under Texas Law.)
Will the proposed activity offer incentives to students who choose to participate?
Describe any components of the activity or the incentive that will include student travel.
For travel questions, contact kami.timmons@granburyisd.org.
Supporting Documents

You may choose to upload documents later by using the editing link emailed to you upon submission.
Informational or incentive flyer (for students and families)

Under no circumstances are students to be given grades, given extra credit, or given a grade penalty by loss of credit because of participation,or lack of participation, in any fundraising activity. If incentive will involve travel, please contact kami.timmons@granburyisd.org.
Cancelof
Promo flyer (for public)

For questions about flyer postings to Peachjar, contact lissa.oliver@granburyisd.org.
Cancelof
Any other supporting documents

Cancelof
Campus Approval Contacts

Be sure to type the correct email as this form will automatically route to that email for campus approval.
SECRETARY District Email
Be sure to type the correct email address as this form will automatically route to that email address for campus approval.
PRINCIPAL District Email
Be sure to type the correct email address as this form will automatically route to that email address for campus approval.
Signature
Signature of authorized organizational representative
Should be Empty:

PTO / BOOSTER CLUB

Fundraising Activity Request

Group Information

Proposed Fundraising Activity

Justification

Other Details

Additional, required compliance

Supporting Documents

Campus Approval Contacts

Signature